1. Introduction

Scholar Aid ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management application. Please read this policy carefully. By using Scholar Aid, you agree to the practices described herein.

2. Information We Collect

We may collect the following types of information:

• Account Information: Name, email address, role, and profile details provided during registration.
• Student Data: Attendance records, disciplinary incidents, nurse visit logs, and class information.
• Parent/Guardian Data: Emergency contact details, pickup arrival records, and permission slip responses.
• Staff Data: Check-in/check-out times, messaging history, and timesheet records.
• Usage Data: App activity logs, device type, and browser information for performance and security purposes.

3. How We Use Your Information

We use collected information to:

• Operate and maintain the Scholar Aid platform.
• Manage student attendance, health, and behavioral records.
• Facilitate communication between parents, teachers, and administrators.
• Send notifications about school events, announcements, and dismissal updates.
• Ensure the security and integrity of the application.
• Comply with applicable laws and school district regulations.

4. Sharing of Information

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• With authorized school staff and administrators as required to operate the platform.
• With service providers who assist us in delivering the application under strict confidentiality agreements.
• When required by law, court order, or governmental authority.
• To protect the rights, safety, or property of Scholar Aid, its users, or the public.

5. Data Retention

We retain your personal data for as long as your account is active or as needed to provide services. Student records are retained in accordance with applicable school records retention policies. You may request deletion of your account and associated data at any time through the Profile settings.

6. Data Security

We implement industry-standard security measures including encryption in transit (TLS), access controls, and regular security reviews to protect your data. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy (COPPA & FERPA)

Scholar Aid is designed for use by schools and complies with the Family Educational Rights and Privacy Act (FERPA) and the Children's Online Privacy Protection Act (COPPA). Student data is collected solely for educational purposes and is never used for advertising. Parents and guardians have the right to review, correct, or request deletion of their child's records by contacting the school administrator.

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate data.
• Request deletion of your personal data.
• Object to or restrict certain data processing activities.
• Data portability where applicable.

To exercise any of these rights, please contact your school administrator or reach us at the contact information below.

9. Cookies & Tracking

Scholar Aid uses essential cookies and local storage to maintain your session and preferences (e.g., dark mode). We do not use advertising or third-party tracking cookies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of material changes via the app or email. Continued use of Scholar Aid after changes are posted constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact your school's Scholar Aid administrator or reach out to our support team through the app.